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Development Guide

Giving News

The summary paragraphs below illustrate the functions of the University Development Office and are organized by key area. We hope that this introduction will assist you, both in understanding the Development Office’s structure and functions, and in navigating through the content in the Development Guide.

Fundraising Programs

Both short- and long-term success depends on a clear understanding among all development officers that resource development is fundamentally a business of relationships. Therefore, it is understood that nothing happens until prospects are visited and moved steadily and artfully toward solicitation. It is the responsibility of the University Development Office to track and quantify the activities that lead to success in major gift fundraising. Moreover, this office provides College, School, and Unit (CSU) chief development officers and their respective deans/directors with the necessary information to aid them in quantifying and managing their respective CSU development operation.

Annual Giving
Annual Giving is a program for alumni, parents, and friends which provides unrestricted gifts for the President’s Office and CSUs.

Corporate and Foundation Relations
Corporate and Foundation Relations facilitates mutually beneficial relationships between UT, its CSUs, and corporations, foundations, and other non-governmental, philanthropic organizations.

Gift Planning
Gift Planning encourages donors to consider a broad range of gift techniques and assets to select a gift that maximizes the benefits to donors, their families, and the University. By incorporating planned giving strategies into a charitable discussion, we are able to present smart solutions to complex problems and allow our donors to do more than they had dreamed possible.

President’s Associates
President’s Associates provides the opportunity for alumni and friends to support the president, deans, and unit directors through annual, unrestricted gifts or through permanent endowments. This program also serves to identify prospects for major gift opportunities.

Regional Development
Regional Development facilitates mutually beneficial relationships between The University of Texas at Austin (UT), its CSUs, and individual donors.

Fundraising Services

Development Communications
The Development Communications team is responsible for creating strategic and compelling communications that support The University of Texas at Austin’s overall fundraising efforts. These goals include building a culture of philanthropy, promoting fundraising and campaign initiatives, stewarding donors, and engaging alumni through a wide range of media and publications.

Constituent and Volunteer Relations
Constituent and Volunteer Relations facilitates mutually beneficial relationships between UT and donors on behalf of the President and University Development Office. This office is among the multitude of campus professionals involved in stewardship efforts for UT. This program handles very specific facets of the overall donor stewardship agenda, focusing on the area of donor recognition.

Endowment Services and Compliance
Endowment Services and Compliance offers support to University development and administrative staff and to donors in the creation and administration of endowed funds and other major gifts. Endowment Services is a resource for UT Austin personnel and a primary liaison between UT and UT System on endowment issues.

Facility and Program Namings
Endowment Services ensures compliance with naming guidelines, which provide the procedure and protocol issued by UT System for the naming of all buildings, facilities, and other entities at UT. Negotiating the naming of a facility or program after a donor entails meeting-specific criteria and undergoing an approval process.

Gift and Data Services

Gift & Data Services is the official repository for all charitable support for The University of Texas at Austin (UT) as well as other non-gift Development related transactions. G&DS processes, records, and receipts all donations to UT in accordance with IRS regulations and University and UT System policies. G&DS also processes all matching gift forms, stock, Annual Fund, and non-monetary gifts, including artwork, computer equipment, books, merchandise, and stock donations.

G&DS, in cooperation with Texas Exes is the primary Custodian of Biographical data in the VIP System. This includes quarterly NCOA checks, searching for lost addresses, de-duplicating, educating VIP users and promoting consistent methodology in maintaining all *VIP records.

Information Systems
Information Systems is responsible for the development and support of the *VIP donor and alumni database and its subsystems including biographical records, gift and data services, prospect management, endowments, and reporting systems.

Research & Analysis Services
Research & Analysis Services provides prospect research and other information services to support the research and information needs of campus-wide development personnel.

University Events
University Events is responsible for planning events for the University Development Office and for the Office of the President.

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